VACANCY NOTICE REF.: EASA/III/2012/005

Deadline for applications: 23/02/2012 at 23:55 hrs CET

Date of publication: 23/01/2012

(Cologne time)

Type of contract: Contract Agent

Place of employment: Cologne, Germany

Function group and grade: FG III

Duration of contract: up to a maximum of 36 months,

Monthly basic salary: 2.457,08 EUR at step 1 plus, specific

with possibility of extension

allowances where applicable.*

Organisational unit: Communications Department, Executive Directorate

Possible reserve list valid until: 31/12/2013 (the validity of the

Reporting to: Head of Communications Department

reserve list may be extended)

ORGANISATIONAL

LOCATION

In the Executive Directorate a dedicated team assists the Executive Director in the general management and functioning of

the Agency. The Executive Directorate is comprised of the Cabinet of the ED, Communications and External Relations, notably

with the European Union institutions and the Member States, Safety Analysis, Internal Audit and Human Resources.

The Communications Department is responsible for the Agency's external and internal communication. Externally, the main activities include communication with the media and the general public, emergency communication (internal and external),

relations with the EU institutions and political affairs, external relations with the aviation industry as well as community

relations in the Cologne region. Internally, the Departments informs about important internal and external events.

JOB CONTENT

The post holder will report to the Head of Communications Department.

He/She will be in particular responsible for:

Assisting in the overall organisation of internal and external events (e.g. conferences, fairs, etc.) including the planning of

events, selection of event locations, registering participants and answering to queries, handling follow-up questions etc;

Drafting event related information;

Representing the Agency at conferences, exhibitions and other events;

Handling independently all administrative tasks related to the organisation of events;

Assisting the Communications Department in all other communication activities (e.g. media relations, online

communication, corporate publishing, etc.);

Other duties as assigned.

PROFESSIONAL QUALIFICATIONS AND OTHER REQUIREMENTS

A. ELIGIBILITY CRITERIA

• 1. 

  A level of post-secondary education attested by a diploma,

OR

A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate

professional experience of at least three years;

• 2. 

  Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities to the extent necessary for the performance of his/her duties;
• 3. 

  Be a national of a Member State of the European Union, Norway, Iceland, Liechtenstein or Switzerland;
• 4. 

  Be entitled to his or her full rights as a citizen;*1
• 5. 

  Have fulfilled any obligations imposed by the applicable laws on military service;
• 6. 

  Meet the character requirements for the duties involved, and
• 7. 

  Be physically fit to perform the duties linked to the post.*2

B. SPECIFIC COMPETENCES AND SKILLS

• a) 

  Essential

Knowledge in the field of communications and public relations and/or preferably professional experience in

communications or public relations department (PR Agency, public institution or private company) as an event organiser;

Training and/or preferably professional experience in the organisation of events for different target groups;

Excellent knowledge of German required as a high proportion of events are located in Germany;

Excellent knowledge of English with ability to draft event information in English;

Proven organisation skills and capacity to work under pressure and independently to challenging deadlines;

Good drafting skills and ability to produce high quality written materials;

Ability to establish and maintain good working relations with people of different national and cultural backgrounds;

Motivated, dynamic personality with strong aptitude for team work;

Computer proficiency of current IT office tools (Windows, MS Office, MS Office Project, spreadsheets and databases).

• b) 

  Advantageous

Recent (within the last three years) professional experience in a field similar to the job description preferably in an

institution of the European Union;

Knowledge of the EU administrative and financial procedures and rules;

Knowledge of the European Union and its institutions;

Knowledge of the aviation sector;

Fair knowledge of a third European language.

For applications to be valid, the candidates must submit their application through the eRecruitment*3

tool including:

the completed electronic EASA application form;

a motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his added value would be to the Agency if selected.

FOR FURTHER DETAILS ON THE AGENCY'S RECRUITMENT PROCEDURE, PLEASE CONSULT "RECRUITMENT

PROCEDURE" UNDER THE SHORTCUTS.

*SUMMARY OF CONDITIONS OF

EMPLOYMENT 1.

Salaries are exempted from national tax, instead a

Depending on the individual family situation and the place of

Community tax at source is paid;

origin, staff members may be in addition entitled to:

• 2. 

  Annual leave entitlement of two days per calendar

month plus additional days for grade, distance

• 6. 

  Expatriation or foreign residence allowance;

from the place of origin and in addition on average

• 7. 

  Household allowance;

16 EASA holidays per year;

• 8. 

  Dependant child allowance;
• 3. 

  General and applicable technical training plus

professional development opportunities;

• 9. 

  Education allowance;
• 4. 

  EU Pension Scheme (after 10 years of service);
• 10. 

  Installation allowance and reimbursement of removal costs;
• 5. 

  EU Joint Sickness and Insurance Scheme, accident
• 11. 

  Initial temporary daily subsistence allowance;

and occupational disease insurance coverage, unemployment and invalidity allowance and travel

• 12. 

  Other benefits.

insurance;

For further information on the respective conditions, please consult the "Working for Us" section of the EASA web site:

http://www.easa.europa.eu/recruitment/working-for-us.php

*1

Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal

record. *2

Before being engaged, a member of the contract staff shall be medically examined by one of the institution's medical officers in order

that the institution may be satisfied that he fulfils the requirements of Article 82 (3)(d).*3

https://erecruitment.easa.europa.eu/default.aspx

COMMITMENT

Declaration of commitment to serve public interest independently:

Commitment to promote equal opportunities: The Agency is an equal opportunities employer and strongly

The jobholder will be required to make a declaration of

encourages applications from all candidates who fulfil the eligibility

commitment to act independently in the public interest and to make a declaration in relation to the interests

and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious

that might be considered prejudicial to his/her

conviction, gender or sexual orientation and regardless of

independence.

disabilities, marital status or other family situation.